Terms & Conditions
1. Introduction
Chicago Jazz Philharmonic ("CJP," "we," "our," or "us") is committed to protecting the privacy and security of all individuals who interact with our website and programs, including the parents and guardians of minor participants enrolled in our Jazz Alive, Saturday Jazz Academy and Summer Jazz Academy. This Privacy Policy describes how we collect, use, disclose, and safeguard personal information obtained through our website (chijazzphil.org) and related services.
By using this website, you acknowledge that you have read and agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of this website.
2. Information We Collect
CJP may collect the following categories of personal information:
Usage Data: Information about how you navigate and interact with our website, including pages visited, time spent, and referring URLs.
Registration Information: Information provided when registering for programs, creating an account, or signing up for communications, including name, email address, phone number, and mailing address.
Transaction Information: Information related to donations, program fees, or purchases processed through our website, including payment details handled through our secure payment processors.
Program Enrollment Information: Information submitted when enrolling a student in CJP programs, including student name, age, grade level, school, emergency contact information, race/ethnicity, gender, and any relevant medical or accommodation needs.
Communications: Any correspondence you send to CJP directly through the website or by email.
3. Children's Privacy and COPPA Compliance
CJP operates educational programs — including Jazz Alive, Saturday Jazz Academy and Summer Jazz Academy — that serve students in elementary and high school, some of whom are under the age of 13. CJP is committed to complying with the Children's Online Privacy Protection Act (COPPA), 15 U.S.C. § 6501 et seq.
We do not knowingly collect personal information directly from children under the age of 13 through this website without verifiable parental or guardian consent.
All program enrollment for minors must be completed by a parent or legal guardian, who consents on behalf of the minor to the collection and use of information as described in this policy.
Parents and guardians have the right to review the personal information collected about their child, request corrections, or request deletion of such information by contacting us at the address provided in Section 9 below.
If CJP becomes aware that personal information has been collected from a child under 13 without verifiable parental consent, we will take prompt steps to delete that information from our records.
4. How We Use Personal Information
CJP uses collected personal information for the following purposes:
To administer and maintain this website and its services;
To process program registrations and enrollments, donations, and payments;
To communicate with participants, parents, and guardians regarding program schedules, updates, and related matters;
To send statements, invoices, and receipts;
To deliver marketing communications and organizational updates to individuals who have opted in to receive them;
To fulfill legal obligations and protect the rights and safety of CJP, its staff, and its program participants; and
To improve our programs, website functionality, and user experience.
5. Disclosure of Personal Information
CJP does not sell personal information to third parties. We may share personal information in the following limited circumstances:
Service Providers: CJP may share information with vetted third-party agents, contractors, or service providers who assist in operating our website or delivering our services. Such parties are contractually obligated to use personal information only as directed by CJP and in accordance with this policy.
Legal Requirements: CJP may disclose personal information when required by law, regulation, court order, or other legal process, or when necessary to establish, exercise, or defend legal claims.
Safety: CJP may disclose information where necessary to protect the safety of a program participant, staff member, or the public.
6. Third-Party Tools and Service Providers
CJP uses the following third-party platforms that may receive or process personal information on our behalf:
Mailchimp (The Rocket Science Group, LLC): CJP uses Mailchimp to manage and deliver marketing emails and organizational newsletters. If you subscribe to CJP communications, your name and email address will be transmitted to and stored by Mailchimp in accordance with their privacy policy, available at mailchimp.com/legal/privacy. You may unsubscribe from marketing emails at any time by clicking the "Unsubscribe" link included in any CJP email communication.
CJP does not authorize any third-party service provider to use personal information for their own independent marketing or commercial purposes. If CJP adds additional third-party tools or service providers that collect or process personal information, this policy will be updated accordingly.
7. Cross-Border Data Transfers
Personal information collected through this website may be stored and processed in the United States or in other countries where CJP or its service providers operate. By using this website, you consent to the transfer of your personal information across jurisdictions in accordance with this policy.
Information submitted for publication on this website (such as testimonials or public program content) may be made available globally via the internet.
8. Third-Party Websites
This website may contain links to external websites operated by third parties. CJP is not responsible for the privacy practices or content of any third-party websites. We encourage users to review the privacy policies of any external sites they visit.
9. Contact Us
If you have questions about this Privacy Policy, wish to exercise your rights under COPPA or applicable privacy law, or wish to make a request regarding personal information held by CJP, please contact us:
Email:contact@chijazzphil.org
Mail: Chicago Jazz Philharmonic, 1111 N. Wells Street, Suite 501, Chicago, IL 60610
Phone: (312) 573-8932
10. Updates to This Policy
CJP reserves the right to update this Privacy Policy at any time. Any changes will be posted on this page with a revised effective date. We encourage users to review this page periodically to remain informed of any updates. Continued use of this website following the posting of changes constitutes acceptance of the revised policy.
Chicago Jazz Philharmonic is a 501(c)(3) nonprofit organization. Last Revised: April 2026